Managers can add, edit and remove unavailability directly from the roster without leaving the Schedule. Employees add unavailability from their app in the unavailability tab.
Adding an unavailability
Go to Schedule.
Locate the employee.
Select the kebab menu (⋮) on the employee row.
Select Add Unavailability.
[Screenshot: Employee menu showing Add Unavailability]
Enter the unavailability details:
Date
All day or specific times
Note (optional)
[Screenshot: New Unavailability window]
Click Save.
Creating recurring unavailability
If an employee has a regular commitment, such as study or another job, you can create a recurring unavailability.
Create a new unavailability.
Enable Repeat.
Select:
Repeat Daily, or
Repeat Weekly on Same Day
Choose the Repeat Until date.
Click Save.
[Screenshot: Recurring unavailability options]
Editing or removing an unavailability
To update an existing unavailability:
Click the red unavailability badge within the Schedule.
Or
Open the employee menu (⋮).
Select the unavailability from the Unavailabilities list.
[Screenshot: Employee unavailability badge]
From here you can update the details, delete a single occurrence, or delete an entire recurring series.
Viewing unavailability on the roster
Unavailability is highlighted throughout the Schedule to help managers avoid rostering conflicts.
You will see:
• Red employee names in Day views
• Red indicators on days with employee unavailability
• Warnings when assigning unavailable employees to shifts
[Screenshot: Schedule showing unavailability indicators]
You can also toggle unavailability to display at the top of your schedule while using area view.
Navigate to Schedule > Settings > Show Unavailabilities
Please note toggling to show unavailabilities is account specific, meaning each manager will need to enable this in their own account.
Blocking new unavailability requests
Managers can prevent employees from submitting new unavailability requests for specific dates.
Select the day header.
Enable Block Unavailabilities.
[Screenshot: Day settings showing Block Unavailabilities]
The day will display an Unavailability Blocked indicator and employees will no longer be able to submit new unavailability requests for that date.
How unavailability affects rostering
Urhere uses employee unavailability when helping managers build and manage rosters.
When creating or assigning shifts, employees who are available for the selected shift will be shown first, making it easier to identify suitable team members.
Employees with an overlapping unavailability will be highlighted as unavailable and may display a warning when you attempt to assign them to a shift.
[Screenshot: Shift assignment window showing available and unavailable employees]
Unavailability does not prevent a manager from assigning a shift. It acts as a warning so managers can make an informed rostering decision when required.