Setting up an employee’s pay rate allows for automatic calculations to be made based on their recorded hours and ensures your team is paid correctly.
Employee rate configurations include base hours, overtime, weekend, public holiday, penalty rates and allowances. You can also pay any employee by the area they were rostered in.
Understanding rate configurations
There are five ways to set up an employee's rate configuration:
Rate Library - These are pre-made pay templates created based on industry standards. Learn more about our rate library here - Rate Library | Urhere Help Center
Custom pay templates - Create your own pay templates to use across your team.
Learn more about pay templates here - Creating and assigning pay templates | Urhere Help Center
Hourly rate - Apply separate hourly rates for ordinary hours (Monday to Friday), Saturdays, Sundays and Public Holidays.
Day rate - Set up a daily flat rate regardless of hours worked. Most commonly applies to employees on a salary or contractors.
No salary calculation - No earnings rates set. This applies when you only want to record time. Most commonly used for volunteers or staff managed externally
You can use a variety of rate configurations across your team. Each rate configuration set up is individual the employee. To share rate configurations across your team, use pay templates.
How to set up an employee's pay
Navigate to Employees page
Select an employee
Select Pay Rates
Select the rate configuration you want to use.
Enter the relevant pay details
Select Save Changes to proceed
Pay by area
Paying an employee by the area they are rostered allows you to assign different pay rates to a single employee. This is useful for teams with all-rounders or businesses operating multiple venues.
Navigate to the Employee tab
Select an employee you want to pay by area
Select Pay Rates
Scroll down and select Add Pay by Area
Select the area you wish to configure the rate for
Configure your pay rate
You can configure pay rates by area for as many areas required and each of these rates are specifically assigned to the induvial employee. This means you will need to configure each employee to be paid by area.
Updating an employee's pay rate with completed shifts
When updating an employee's pay rate that has completed shifts, you will be alerted as per the below.
This alert is asking whether you would like to recalculate all the shifts from the date selected or you can select a specific date.
You will also be asked to select the checkbox to confirm if you wish for any timesheets that are currently approved (not yet exported) to have the status changed to submitted for review with the rate change.
